All players and parents should be aware of the travel expectations of the team they are joining/playing for. Travel budgets should be established that are fair and reasonable but that also take into account unforeseen circumstances. All monies should be collected prior to the event, and “back charging” afterward by parents or coaches should be avoided at all costs
(Fundraising guidance can be found in USC’s Fundraising procedure located at www.unitedsoccerclub.net within “About Us/Club Policies & Procedures”).
It is recommended that a Parents/Players Meeting be held at some time before the trip to discuss all details involved so parents are fully aware of the expectations that will be required and to review all expectations of players (and parents) while traveling (refer to “Rules and Guidelines of the Trip” and its accompanying “Parental/Player Agreement” form on pages 8-10 of this procedure).
Teams within the club traveling to the same tournament should strive to work together wherever possible to get the best group discounts and promote cooperation and cohesiveness within UNITED Soccer Club.
It is recommended that, as a minimum, the following be taken into consideration for each tournament that the team has selected and is planning to travel to:
Find volunteers that are capable and comfortable driving vans. Coaches should not be relied upon to drive team vans. Coaches may ride along in the vans with a parent driver. This way, they can be dropped off with the team prior to game time and should not be relied upon to worry about things such as parking a van and carrying coolers. Teams are advised to discuss with their coach(es) and come to an agreement as to how ground transportation will be handled/taken care of for the coach(es). Teams are not required to rent individual vehicles for the convenience of the coach(es), however, there may be extenuating circumstances where the coach(es) will be better served by having their own vehicle. It is highly recommended that travelling teams’ budget for full coverage van insurance unless the designated driver(s) use a credit card that provides the recommended insurance coverage and provided the designated driver(s) is willing to use it.
Assign or get volunteer(s) to coordinate purchase and distribution of water for players and coaches
Supplies (for bottled water) – Water Jug for each player; Large collapsible cooler; Ice; Bottled water (2 cases of 16 oz bottled water iced in collapsible cooler per game Or 4 gals of water with 6 – 8 oz disposable paper cups) – Carry 2 cases of bottled water reserve in van.
Assign or get volunteer(s) to, coordinate w/ other parents, collection, laundering & distribution of uniforms and other clothes for players and coaches.
Each player provides labeled mesh laundry bag. Dirty laundry in the bag is turned in as requested by the laundry committee.
Teams should make sure that all required forms are properly completed at least 1 week prior to leaving on their trip. As a minimum, each player should be required to complete the USC Medical Release Form, the form can be found here xxxxxx.